What Vendors Need to Know

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Purchase Order Terms and Conditions

Purchasing Cycle

Quotations, Tenders, Request for Proposals

In keeping with the Cambrian College Purchasing Policy, the acquisitions of goods or services with a total committed value in excess of $75,000 must be tendered. This is to ensure that the expenditure of public funds for the acquisition of goods and services is carried out in a fair and equitable manner, and that the College secures best value through a process that is above reproach.

Competitive Costing:
For Commodities and Non-Construction Services:
$5,000 -$10,000 3 verbal quotes
$10,001 - $74,999 3 written quotes
$75,000 - $99,999 Public Tender
greater than $100,000 Electronic Public Tender (MERX)

Construction:
$10,000 - $25,000 3 verbal quotes
$25,001 - $74,999 3 written quotes
$75,000 - $99,999 Public Tender
greater than $100,000 Electronic Public Tender (MERX)

Purchase Order Terms and Conditions

View the Purchase Order Terms and Conditions document

Purchasing Cycle

A contract will only exist between Cambrian College and a vendor when an official Cambrian College purchase order has been issued and accepted.

Invoices are paid on a Net 30 term when accounts payable has received a signed packing slip or signed confirmation that work has been done.

GST and PST

All goods and services purchased by Cambrian College are subject to PST and GST. However, goods purchased for resale by ancillary operations will be purchased PST Exempt. Tax status detail will appear on all Purchase Orders.

Ethical Conduct

Each member of the Purchasing Department is a representative of the institution. It is their duty to promote the College as one that deals equitably with all current or potential suppliers.

Code of Conduct

The Cambrian College Code of Conduct was implemented in February 2003. The purpose of the Code is to ensure individual rights and responsibilities and to provide a protocol for responding to complaints about conduct contravening the Code.

The Code applies to all members of the Cambrian College community (e.g., faculty, staff, students, clients, members of College committees); contractors undertaking construction, provision of service, or research; suppliers of goods and services; and all others accessing/visiting Cambrian College campuses. Anyone visiting, accessing, studying, or working at a Cambrian campus is expected to adhere to the Cambrian College Code of Conduct, and to act in a timely and effective manner in reporting any violation of this Code.

For more information, clarification, or response to questions or concerns, contact the Centre for Equity (Room 4089E) by phone at 705-566-8101, extension 7235, or email pierrette.paxy@cambriancollege.ca

View the Cambrian College Code of Conduct

Insurance

When applicable contractors providing services to Cambrian College will be required to:

Be in compliance with the Occupational Health and Safety Act of Ontario and its regulations;
Provide all necessary WHMIS documentation (MSDS);
Ensure that operators and vehicles used for deliveries meet the legislated requirements for protective equipment, devices, clothing, other related items, etc.
Be in compliance with the Provincial Retail Sales Tax Act.
Supply prior to on-site work:
- Proof of current casualty liability insurance in the amount of $5,000,000 per occurrence;
- A Certificate of Clearance from the Workplace Safety Insurance Board

Purchasing Department Contacts:
Tel: 705-566-8101	Fax: 705-524-7302	Email: purchasing@cambriancollege.ca

Connie Auger , Extension. 7603 Supervisor, Purchasing	Monique Van Alphen, Extension. 7213 Purchasing Agent	Katie Hagan, Extension. 7353 Purchasing Clerk

1400 Barrydowne Road
Sudbury, Ontario
Canada P3A 3V8

(705) 566-8101